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By-Laws


2017 ARTICLES OF INCORPORATION

KNOW ALL MEN BY THESE PRESENT:
That we, the undersigned, have this day voluntarily associated ourselves together for the purpose of forming a corporation under the General Non-profit Corporation Law of the State of California.
And we hereby certify:

ARTICLE I
That the name of the corporation shall be: Sacramento Mineral Society.

ARTICLE II
That the purpose for which this corporation is formed is as follows:

  1. To increase knowledge and the understanding of, and promote interest in, mineralogy and the related sciences;

  2. To increase knowledge and understanding of, and promote interest in, lapidary and the related arts;

  3. To promote field trips and to encourage collection and preservation of minerals, the study of minerals as they occur in nature, and the study of geological formations;

  4. To maintain an active membership of Juniors who are interested in mineralogy and the related sciences;

  5. To lease, rent, purchase, hold, have, use and take possession of and enjoy in fee or otherwise any personal or real property necessary for the uses and purposes of the corporation, and to see, lease, dispose of the same at the pleasure of the corporation, and for the use and purpose for which said corporation is formed, and to buy and sell real and personal property and to apply the proceeds of the sale, including any and all income, to the use and purpose of the corporation.

  5. To lease, rent, purchase, hold, have, use and take possession of and enjoy in fee or otherwise any personal or real property necessary for the uses and purposes of the corporation, and to see, lease, dispose of the same at the pleasure of the corporation, and for the use and purpose for which said corporation is formed, and to buy and sell real and personal property and to apply the proceeds of the sale, including any and all income, to the use and purpose of the corporation.

This corporation is not formed for profit and does not contemplate financial gain or profit to be paid as dividends or divided among its members except by operation of Law on dissolution.

ARTICLE III
That the existence of this corporation is to be continuous and perpetual except upon dissolution.

ARTICLE IV
That the principal office of the corporation for the transaction of business shall be located in the County of Sacramento, State of California.

ARTICLE V
That the names and address of the persons who are to sit in the capacity of Directors until the selection of their successors are:
NAME
ADDRESS
Alyssa Meiszinger (President, Webmaster & Newsletter)
Antonia Barry (Vice-President)
Betty Bloom (Treasurer)
Linda Baglin (Secretary)
Ray Cornett (Membership Chair)
Juanita Pardun (CFMS Director)
Fernando De Haro (Director)
David Gonzalez (Director)
Greg Tidwall (Director)
Nikki Brodigan (Director)
Kyle Johnson (Director)
     
     
     
     
     
     
     
     
     
     
     
Sacramento, CA
Sacramento, CA
Sacramento, CA
Elk Grove, CA
Sacramento, CA
North Highlands, CA
Citrus Heights, CA
Sacramento, CA
Sacramento, CA
Sacramento, CA
Sacramento, CA


ARTICLE VI
That the authorized number and qualifications of members of this corporation, the classes of membership, voting and other rights and privileges of each class of membership, and the liability of each or all classes to dues or assessments, and the method of collection thereof shall be set forth in the By-Laws of this corporation: that there shall be issued to each member a certificate of membership as provided in the By-Laws of this Corporation.

ARTICLE VII
That the By-Laws of this corporation shall be adopted by the directors named in the articles of incorporation and may thereafter by amended or repealed by any means provided in the By-Laws.





2017 BYLAWS OF SACRAMENTO MINERAL SOCIETY


ARTICLE 1

Section 1 – Meetings
(a) There shall be two (2) regular monthly meetings, Business and Education (except November and December) when there will only be Business Meetings. In November, in lieu of the regular Board meeting, there shall or shall not be a business meeting, depending on the dates and length of the November SMS Gem Show. In December, the Board Meeting will be at the SMS annual Christmas Dinner.

(b) There shall be an annual election of Governing Board Members and Directors. Nominations will be taken at the September and October Business and Educational Meetings. Ballots shall be created and a ballot box will be present at the November Educational Meeting for depositing votes. Votes will be counted and the next years Governing Board and Directors will be announced at the end of the meeting. Installation of new Board members shall be at the SMS annual Holiday Dinner in December.

(c) The Gem Show Planning Committee shall need to start by May 1. By June 1, the Show Committee shall meet monthly.

Section 2 - Business Meetings
The Business Meeting shall be a Governing Board Meeting for the purpose of conducting the business of the Society, monthly, at such time and place as the President shall designate.

Section 3 – Educational Meetings
The educational meeting shall be for the purpose of increasing the knowledge and understanding of Mineralogy, lapidary and other interests of the Society. Meetings shall be held monthly, except in the month that our Annual Gem Show is held and the month of December when the educational meetings may be optional depending on the ability to organize and interest of the members, at a time and place designated by the Governing Board.

Section 4 – Special Meetings
Special meetings may be called at any time by the President, a quorum of the Governing Board, or upon the written request of not less than ten (10) percent of the regular members of the Society, setting forth the purpose of said special meeting. No other business shall be transacted at such a meeting. The membership shall be notified at least five (5) days prior to holding a special meeting for the purpose of transacting business.

Section 5 – Quorums
(a) No business meeting shall be valid at which a quorum is not present. A quorum shall consist of a majority of the Board Members (one over half).

(b) At any special meeting, a quorum shall consist of a majority of the Regular Non-Board Members present for the meeting. In this case, the Quorum has the same rights as the Quorum of the Board Members.

Section 6 – General Club Guidelines
(a) The club is for use of its members and cannot be used by individual or group for any purpose which is not open equally to all members.

(b) The club will have bi-annual (2) cleaning days at which it will provide lunch for all the workers. This will occur in the spring and summer preceding the Tailgate BBQ Open house.

(c) The club shall have a minimum of three (3) field trips a year.


ARTICLE II

MEMBERSHIP

Section 1
Any person interested in mineralogy, lapidary, or kindred subjects as outlines in Article II of the Articles of Incorporation, may make application for membership. Original applications for membership, will be collected by the Membership Chair and a copy of the application together with the first year’s dues shall be delivered to the Treasurer. Membership tallies shall be presented to the Governing Board at each monthly Business Meeting. A membership card signed by the Membership Director shall be issued to each new or renewing member.

Section 2
Membership shall consist of four (4) classes: Regular, Honorary (Includes Lifetime), Junior, and Scholarship recipients.

   (a) Regular Members shall be accepted as prescribed in Section 1 of these Articles. Regular members shall be entitled to all the privileges of this Society, including the right to vote and hold office.

   (b) Honorary Membership may be awarded to a regular member with outstanding achievement in the field of mineralogy, lapidary and the related sciences, or by special meritorious service for the Society. The proposal to make said person an Honorary Member shall be submitted in writing to the Governing Board by a member of the Society. A unanimous vote of the Governing Board shall be required. Honorary Membership shall be perpetual. Not more than one Honorary Membership shall be added to the roll in any one year. Honorary Members shall have the right to vote and hold office.

   (c) Junior Members – to be eligible for membership as a Junior Member, the Junior shall:
      1. Be interested in mineralogy, lapidary or related sciences;
      2. Be sponsored by a parent or guardian who is a member of the society;
      3. Be between the ages of eight and eighteen years of age. Junior members in good standing may remain a Junior Member until the end of the calendar year in which they become eighteen. Junior Members do not have the right to vote or hold office except in the Junior Division.

   (d) Scholarship Recipients are entitled to 1 year Gift membership if they so choose. Scholarship recipient Members during their 1 Year membership do not have the right to vote or hold office.


ARTICLE III

DUES

Section 1
(a) Annual dues for a regular member shall be set by 2/3 vote of the Governing Board for the calendar year. The dues include subscription to Society publications. Dues are due and payable on the first day of January of each year. A membership card and free printed badge is available. An additional fee shall be charged to all new members for a permanent engraved membership badge, if so desired, and each time it is asked to be replaced by a member due to loss, etc.
(b) Besides monetary dues, membership dues also include that every member MUST work a minimum of 8 hours for one (or more) of our main public events, meeting the expectations of that shift or helping to prepare for our public events. Otherwise they can elect to pay an additional $30 fee instead (due by Oct. 31st). If they do not work the required yearly 8 hours, and do not pay the $30 fee by Oct. 31st deadline, an additional fee of $10 will be added to the $30 and will need to be paid along with any renewal dues before they can renew as a member in good standing.

(c) Honorary members pay no dues.

(d) Junior Members pay $10.00 to cover insurance obligations per calendar year until the end of the calendar year in which they become eighteen.

(e) Scholarship recipients pay nothing for their 1 year Gift Membership.


Section 2
A member two (2) months in arrears shall be dropped from the rolls. Any member that does not pay their full dues will not be considered for membership renewal until their dues are paid in full from the previous year. The Membership Chair/Treasurer shall furnish Governing Board a list of members automatically dropped from the rolls. Any person so dropped from the rolls must request reinstatement and pay any back dues as well as present dues for the calendar year.


ARTICLE IV

TERMINATION OF MEMBERSHIP

Section 1 – Resignation
Members who have resigned may be reinstated upon application and payment of current dues. No refunds will be made for un-expired portion of dues.

Section 2 – Expulsion
Should the conduct of any member be such as to be considered detrimental to the welfare of the Society, or upon presentation of charges in writing by a member, such member may be expelled by unanimous vote of the Governing Board, provided, however, the Member charged has been given a copy of the charges and sufficient time (not less than 30 days) to answer the charges.


ARTICLE V

ELECTIONS

Section 1 – Nominating Committee
A nominating committee, consisting of three (3) members of the Society shall be selected at the Educational meeting in September.

Section 2 – Ticket of Nomination
The Nominating Committee shall prepare a ticket of nomination of at least one (1) or more nominees for each office. Additional nominations may be made from the floor by Members of the Society at the September and October educational meetings. The ballots shall contain write-in spaces for other nominations.

Section 3
After calling for further nominations from the floor, the governing Board shall be elected by secret ballot (if there is more than one nomination per position) at the SMS educational meeting in October.

Section 4
A plurality of all votes cast shall constitute an election.


ARTICLE VI

GOVERNING BOARD

Section 1
There shall be a Governing Board of twelve (12) members, consisting of the President, Vice-President, Secretary, Treasurer, Federation Director, Immediate Past President, Bulletin editor, and five (5) Directors. The members of the Governing Board shall be elected at the Annual Election in October.

Sections 2 – Tenure
(a) Tenure of Officers: Officers shall be elected for the term of one (1) year.
(b) Tenure of Directors: Directors shall be elected for a term of two (2) years. Two Directors are elected in odd-numbers years and three (3) Directors are elected in even numbered years.

Section 3 – Vacancies
The President, with Board approval, shall have the power to fill any vacancy on the Board because of death, inability to act, resignation, removal or disqualification, and if less than a quorum remains, then those remaining Members of the Governing Board shall have the power to fill the vacancy on said Board.

Section 4 – Powers
The Governing Board shall have power to conduct, manage and control the business and affairs of the Corporation; to exercise generally all corporate powers; to make such rules and regulations therefore not inconsistent with the law, the Articles of Incorporation or these By-Laws, as they may deem for the best interest of the Society; and generally to do and perform every act and duty pertaining to the office of the Governing Board.


ARTICLE VII

DUTIES OF THE GOVERNING BOARD

Section 1 – President
The president shall reside at all meeting of the Society. The President shall appoint all standing and special committees with the approval of the Governing Board and shall be ex-officio member of all committees except the Nominating and Auditing Committees.

Section 2 – Vice-President
The Vice-president shall assist the president, and in the president’s absence preside at meeting and act in the president’s behalf in the general conduct of Society affairs. The vice-president shall act as Educational Program Chairman at all Educational Meetings.

Section 3 – Secretary
The secretary shall keep all record of the club (with the exception of financial records) and an accurate record of the proceeding of all meeting of this Society and attend to all routine correspondences. Access to all records shall be available at any reasonable time to members.

Section 5 – Treasurer
The Treasurer shall receive and document all monies, and shall pay all bills which have been authorized and budgeted by the Governing Board. All checks shall be signed by the Treasurer up to the limit of $250. All checks above $101 need Board approval. The Treasurer shall deposit funds in a financial institution approved by the Governing Board and keep records of all financial account of the Society and shall not make withdrawals from said account without approval of the Governing Board. The Treasurer shall issue an annual budget proposal at the October business meeting to become effective the following January 1. The budget will be reviewed in the Treasurer’s report at every Board Meeting. The club shall provide a copy of Quicken (or other bookkeeping software) for the use of the Treasurer and said Treasurer shall keep a copy of the club’s financial records on the club’s computer and update it at least once every month. This copy will be password protected. The Governing Board will approve the person(s) who will have the password.

At the October business meeting, the Treasurer shall bring to the Governing Board’s attention all current club fees along with recommendations concerning fees. These fees will take effect January 1 of the next year. This is in addition to other changes the Governing Board may approve. The Treasurer will bring to the Board’s attention any item which is in danger of exceeding or failing its budget goals.

Section 7 – Bulletin Editor
The Bulletin Editor shall edit and issue the official Society Publication, SMS Matrix, and appoint assistants as required.

Section 8 – Immediate Past President
The immediate Past President shall assist and advise the Governing Board.

Section 9 – Federation Director
A past member of the Governing Board shall be elected to serve as Federation Director and shall represent the Society at all Federation meetings. If the elected Director is unable to attend a Federation Meeting, an alternate appointed by the President shall attend in place of the elected Director.

Section 10 – Director
Each Director shall work with the other officers to conduct the business of the Society and perform such duties as these bylaws may require.


ARTICLE VIII

FEES AND EXPENSES

(a) The President and/or Shop Foreman may incur non budgeted expenses up to and including $100 in the name of the Club.
(b) Non-budgeted one-time expenses of $101-$500 must be approved by the Board.
(c) Non-budgeted one time expenses of $501-$1000 must be approved by the Board AND a majority of members present at meeting.
(d) No other member may incur expenses for the Club with one (1) Board Member’s approval.
(e) No member shall be excluded from any fee which is charged by the Club.
(f) The Club's Fees will be reviewed and adjusted at the October business meeting as well as in the Matrix, along with times that the Club is open, and Meetings schedules.
(g) A receipt should be given to the Treasurer with each purchase. All purchases must be pre-approved by Treasurer or President prior to purchasing to remain in budget. If paid out of pocket and expecting reimbursement, a receipt MUST be presented in order for the purchase to be reimbursed. If there is no receipt, it will be considered a donation.


ARTICLE IX

ACQUISITIONS

All acquisitions shall be processed by the Acquisitions Committee - which shall consist of no less than two individuals appointed by the President.

All acquisitions must be documented as soon as the committee can do so. Acquisitions once documented shall be valued, and then they shall submit that information to the Treasurer who shall provide a receipt documenting the value of what has been donated to be given to the donator and documented in our records.

Once a value has been determined, the Acquisitions Committee shall have the power to decide how the acquisitions shall be distributed and then submit their proposal to the Board of Directors.

All items will need to be declared to the ENTIRE membership at the same time, such as via email, letting them know what items will be made available for purchase and when. At NO time shall ANY part of any donation be made available to ANY individual/s in a manner that excludes the rest of the membership. If the items are to be sold to generate money, that needs to be put forth to the entire membership - no one person or group should get access to anything that was donated without the rest of the membership having equal opportunity and knowledge that it is available to be purchased.

Distribution options for the Acquisitions Committee shall be the following:
* Items to be auctioned
* Items to be sold outright
* Items to be raffled
* Items to be added to the shop's general inventory
* Items to be donated to something/someone else
* Items to be discarded/recycled.

When picking up acquisitions, if anything else is offered by the donor to those picking up the donation, it automatically belongs to the CLUB, and every single thing offered MUST come to the club to be valued and documented appropriately.

All acquisitions belong solely to the club, distribution and access to those donated items must at all times be universally fair and accessible to the ENTIRE membership at the SAME time in order to not create an unfair or biased opportunity for a select few to access the best items while not giving others the same opportunity and/or not paying the club the appropriate amount for the items that were donated.

Any “cherry picking” of acquisitions shall be considered a violation of our rules and will be treated as a theft.


ARTICLE X

REMOVAL OF MEMBER OF THE GOVERNING BOARD

Any member of the Governing Board may for just cause be removed from office by a 2/3 vote cast by the Members present at a special meeting, provided, however, that written notice of such intended action and the reasons given to the Members of the Society and the said Member of the Governing Board at least ten (10) days prior to said meeting, and said Member of the Governing Board shall be permitted to appear, and to defend him or herself.

Just cause may consist of neglect of duties, tending to injure the good name of the Society, disturb its well being, or hamper it in its work.

A member of the Governing Board may automatically be removed from office for three (3) consecutive unexcused absences from regular meetings.


ARTICLE XI

STANDING COMMITTEES

Section 1 – Committees and Charis
The president shall appoint Committees and Chairpersons as needed to serve during the year, with duties as requested by the Governing Board. The Standing Committee may be as follows: Field Trip, Librarian, Historian, Publicity, Junior Leader, Annual Show, Social, Scholarship, Greeters, Share & Care, Property Custodian, Shop Foreman, and parliamentarian.

Section 2 – Auditing Committee
The auditing committee shall consist of two (2) members in good standing appointed by the President (preferably not members of the Governing Board). The auditing committee shall have access to the books of the society not to exceed sixty (60) days after the close of the calendar year.


ARTICLE XII

FEDERATION ACTIVITY

Section 1 – Membership
The Society reserves the right to participate with legally formed and operated clubs and organizations with like interested and shall be a member of the California Federation of Mineralogical Societies (CFMC) and the American Federation of Mineralogical Societies (AFMS).

Section 2 – Expenses of Official Attendance
The Federation Director, or appointed alternate, shall be entitled to compensation of reasonable expenses for attending meetings, as approved by the Governing Board.


ARTICLE XIII
AMENDMENTS

Section 1
These by-laws have been adopted by the members of this corporation, hence these bylaws may be amended:
(a) By presentation in writing and signed by five (5) members at any regular Governing Board meeting and upon being duly seconded and carried by the majority of Governing Board members present, which shall be recorded by the secretary.
(b) By giving notice to all members through the organization’s official publication, the Matrix that said amendment(s) will be acted upon at the second educational meeting thereafter.
(c) By resolution adopted by the affirmative vote of a majority of the members present at said second educational meeting.
(d) These bylaws may be amended only once each year.


ARTICLE XIV

DISSOLUTION

In the event the Sacramento Mineral Society needs to dissolve, the Board of Directors shall present a plan to do so to the general membership. An affirmative vote of two-thirds (2/3) of the General Membership in good standing that casts ballots is needed to dissolve the Society. Voting shall be by written or electronic ballot or at a meeting of the general membership. The General Membership shall be advised at least thirty (30) days prior to a vote to dissolve the Sacramento Mineral Society. In the event of dissolution, all assets remaining after satisfaction of all just liabilities and obligations shall be turned over to one or more nonprofit organizations(s) exempt from taxation under Section 501(c)(3) of the Internal Revenue Code and whose objectives are compatible with the Sacramento Mineral Society, as designated by the Governing Board. No financial benefits or emoluments shall accrue to any member of the Sacramento Mineral Society or the Governing Board by virtue of their position on the Governing Board or as a member of the Sacramento Mineral Society during the Sacramento Mineral Society's existence or upon its dissolution.

ARTICLE XV

OUTLINE OF MEETINGS

Section 1 – Education Meetings
The order of business at regular Education Meeting shall be as follows:
1. Call to order
2. Roll call of the Governing Board
3. Special announcements
4. Program or entertainment
5. Adjournment

Section 2 – Business Meetings
The order of business at regular Governing Board meetings shall be as follows:
1. Call to order
2. Roll call of Governing Board members
3. Reading and approval of the minutes of the previous regular Governing Board meeting and subsequent special meeting, if any.
4. Presentation and approval of bills
5. Communications
6. Report of committees
7. Unfinished business
8. New business
9. Adjournment

Established in 1936
© 2005-2017 Sacramento Mineral Society


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